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Treating Physicians Should Charge To Provide Patient Notes

Many treating physicians are not aware that they can invoice insurance companies for their time, and other administrative costs, to provide insurance companies with patient notes and completed forms.

But, be careful. Insureds and claimants need to pay for the completion of forms when those forms and requests are provided to them directly. But when an insurer sends forms, questionnaires and narratives directly to your doctor, then your doctor has the right to charge them.

It’s always been unclear to me why physicians are so reluctant to fairly charge insurance companies. There are real costs involved in printing out patient notes; administrative costs with employee time expended, use of printers and computers, and the physician’s time in filling out narratives and answering questions.

I have always suggested that $150-$200 is a reasonable fee to invoice insurance companies. Physicians should have a policy that notes and forms will only be released when the invoice is paid. Charging for services rendered PREVENTS REPETITIVE REQUESTS FOR THE SAME INFORMATION. Physicians receiving multiple requests will find that insurance companies won’t harass for patient notes over and over again because it isn’t cost effective.

Therefore, please remind your physicians of their high to charge for services rendered. They should after all be paid by the insurers.


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